Free introductory meeting
Free · 30 minutes
We get to know each other. You outline the basics of your workflow, I briefly explain and show what I can offer you. If you wish, you can later book a paid audit.
For contractors and subcontractors
Business process automation for installation companies
Office and job site in one system.
I'm an IT consultant and I help installation companies that work as contractors or subcontractors bring order to their orders. I connect and individually configure an Android app for fitters on site and a program for the office. Orders, e-mails, photos and documents — in one place, instead of Excel, WhatsApp and scraps of paper.
20+
years of experience in business processes and IT
12 years
working with installation companies
up to 70 %
less time on office and paperwork
100 %
GDPR- and GoBD-compliant
Does this look like your workday?
You run an installation company that carries out jobs for one or several manufacturers.
You have your own staff or work with external crews on contract.
You have to keep records by hand or in several programs in parallel.
Your fitters lose internet on the road and can't open the photos or documents for the current site that you sent them at the last minute on WhatsApp?
Even when they do have internet, they often can't find the address, the phone number or the documents, and keep distracting you with calls and messages?
Fitters forget to send the photo report, and then you're left with a huge pile of unsorted photos that look alike but belong to different sites and different manufacturers?
The manufacturer keeps a calendar of installation dates for you, but constantly changes it or cancels jobs without warning, and in the rush you're afraid of missing something. Or maybe you already are?
You receive a complaint about faulty installation and have to spend several hours manually reconstructing the whole chain of events — from order to photo report — over several months?
Your calendars and e-mails aren't connected to each other, and to issue invoices the month's orders have to be entered by hand into the accounting program.
If you answer «yes» to most of these — you're constantly losing time and nerves. Let's change the rules of the game! → Book the audit
Entry point · Recommended
Start with clarity
Before changing anything, you need to understand how your work actually runs. The audit is the fastest way to see where the business loses time every day.
Audit and process review
Too many manual steps? Tangled processes? In 90 focused minutes we go through your business together. We walk along the key workflows and show exactly where hours, money and energy are lost every day.
What we look at together:
- Your real daily workflows (not the org chart on paper)
- The programs and tools you use, and where they connect
- Bottlenecks, duplicated work and «silent time-eaters»
- How orders from manufacturers reach the crews on site
- Where e-mails, photos and documents get lost
What you get:
- A clear picture of where the business loses time every day
- A written roadmap with set priorities
- A plan for full automation of your business processes
- A realistic estimate of budget and implementation time
- Which processes to automate first — and what effect it will bring
Suitable for installation companies and subcontractors from 1 to 100 people who work both in the office and on site and finally want to bring order to their orders, photos and documents.
How it works
The stages of our cooperation
Audit and process review
200 €
In ~90 minutes we review your work and show concretely where you lose time every day. You receive a written roadmap with set priorities. More ↑
If you subsequently order the implementation, the audit is credited.
Ready-made modules
On request
Connecting the ERP system and the mobile app, which work together to cover all processes.
Connection
On request
I connect e-mail and calendars, migrate your existing data and train the team. Orders, e-mails, photos and documents come together in one place.
Individual configuration
90 €/hour
Development and rollout of custom modules tailored to the logic of your business.
Ongoing support
Individual
After launch I stay in touch: adjustments, training, next steps. You don't need your own IT department.
About the program
What the program can do
A few of the most useful things in everyday work — what I connect and configure for your business.
When an order is created, the data is gathered as automatically as possible from e-mails, calendars and even archived PDFs. You no longer have to copy or retype everything by hand!
For every event the full change history is saved, from creation to closing. A customer phone number was added, the date changed, or the order was cancelled altogether? All changes in one app, under full control.
For every event you can see whether it has linked events or e-mails. And for every e-mail you can see which order it belongs to.
Even if the internet drops on the road or on site, today's events and files stay available offline, so all the information you need is reliably at hand.
At last you have a single gallery of all your photos and PDFs, linked to events and e-mails. Finding the right document now takes a couple of seconds instead of hours.
Files in the original for courts and in medium size to optimize speed, data usage and phone storage — you can download or forward them in either size.
Filling in and signing the completion report right on the phone from the order card.
Sending the work report to the manufacturer straight from the event using an e-mail template: the text can be edited, files chosen from the event or added anew.
The app is available in several languages: German, English, Russian, Ukrainian, Polish, etc. The document language can be set to German, while the interface language is individual for each user.
Orders, calendars, e-mails, a gallery of photos and files, a kanban board — this and much more is available in the mobile app and comes together in a single ERP system, where you can issue invoices, run payroll, keep track of materials and more.
Testimonial
What clients say
★★★★★
Orders from different manufacturers used to live in their portals, in e-mail and in WhatsApp, and we pulled everything together by hand and were always losing something. Now the fitters see their orders and add photos right on site, and in my office everything is in one place. It has become noticeably calmer, and orders no longer get lost.
About me
Tetyana Samoylenko
A background in mathematics and economics, 20 years of experience automating business processes, 12 years working with installation companies.
Contact
Get in touch
If you run an installation company and are tired of constantly gathering data from different systems — let's get to know each other. Describe your situation in the form or book a free first introductory call. If you're already ready to move forward, book an audit.
If we continue working together, the audit fee is credited towards the project cost.
Send a request
Introductory call
We get to know each other. You outline the basics of your workflow, I briefly explain and show what I can offer you.
If you wish, you can later book a paid audit.
Audit and process review
A detailed review of your processes and a plan for full automation. If we continue working together, the audit fee is credited towards the project cost.